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Interim Finance Director

Our Vision: We envision a Santa Cruz County where all artists have access to the resources they need to thrive; where a full range of creative expression is accessible to everyone; and the arts are recognized for their essential contributions to a healthy, vibrant, and representative community.

The Job: Arts Council Santa Cruz County is seeking an experienced Interim Finance Director to oversee and manage its financial operations during an 8-10 week period starting mid-July. The Interim Finance Director will be responsible for a range of financial tasks including grant financial reporting, year-end close activities, interfacing with audit and finance committees, and supervision of bookkeeper. This position requires the ability to learn quickly, strong attention to detail, advanced knowledge of nonprofit financials, and the ability to work independently.

Schedule: Flexible, 10-15 hours per week during regular business hours

Rate of Pay: Temporary contract position, $110 to $160 per hour, depending on experience

Location: Hybrid remote/in-person. In-person work at our Santa Cruz office on the Tannery Arts Center campus

Reports To: Executive Director

Supervisory Responsibilities: Part-time Bookkeeper

To Apply: Please email your resume and a couple of paragraphs outlining your interest in and fit for the position to jim@artscouncilsc.org. Please put INTERIM FINANCE DIRECTOR in your email subject.

Responsibilities:

  • Provide support for grant applications and reporting

  • Shepherd final stages of previous year audit

  • Supervise bookkeeper

  • Cut checks weekly during planned bookkeeper vacation

  • Process budget forecast updates as required

  • Address incidental requests from staff

  • Conduct year-end closing activities as time allows:

  • Complete bank reconciliations

  • Reconcile final quarterly income against donor database

  • Audit income and expenses

  • Accrue year-end PTO and payroll

  • Reconcile and update liability accounts (Expensify)

  • Reconcile and update deferred revenue

  • Update the net asset schedule

  • Audit contracts to ensure backup documentation for revenue

  • Oversee collation of board minutes, bank statements, committee and board rosters

  • Audit grantmaking

  • Audit pre-paid expenses

  • Update benefits schedule

  • Prepare and distribute year-end fiscal sponsee reports

  • Reconcile in-kind donations

  • Review all non-recurring journal entries with Executive Director

  • Review year-end AR/AP balances, ensuring alignment with contracts and payments to date

  • Prepare shared cost journal entries for Q4 and update off-book schedule

  • Update depreciation schedule

  • Reconcile IRS Form 941 to payroll system

  • Update year-end Arts Education contract schedule and reconcile with relevant stakeholders.

  • Prepare the Statement of Functional Expenses

  • Review and follow up on uncleared checks

  • Analyze financials for any errors, working collaboratively with staff to rectify discrepancies.

Knowledge, Skills & Abilities

  • Bachelor's degree in Accounting, Finance, or a related field
  • Extensive experience in finance or accounting roles with a focus on nonprofit organizations
  • Strong knowledge of nonprofit financial reporting, compliance, and grant management
  • Proficiency in Quickbooks, preferably Quickbooks Online
  • Experience with Bill.com, Expensify, and Asana a plus

Who We Are: For 40+ years, Arts Council Santa Cruz County has led the charge to support the unique, ever-evolving Santa Cruz County arts community. We’re passionate advocates for the arts and the organizations and people who make art happen. We believe in the power of the arts to transform our community, and our daily work of art reflects that belief. Our staff and board team are deeply committed to and fired up about our mission to nurture and invest in artists, culture, and the arts throughout Santa Cruz County.

What It's Like To Work With Us: We operate a highly collaborative and supportive workplace where the staff is largely self-directed. We all have the opportunity and are expected to contribute not just to our own work but also to the strategic direction of the organization. We work hard, we have fun. We take responsibility for mistakes and celebrate successes. We live and breathe by our core values: equity, interdependence, creativity, love, and integrity. A sense of humor and a compassionate disposition are essential. The Arts Council is an award-winning Family-Friendly Workplace, and we love our work. We believe in work-life balance and are committed to keeping the workload in alignment with the true hours worked. Most importantly, we are all here to be of service to the arts and to our community.

Arts Council Santa Cruz County is an Equal Opportunity Employer and is committed to providing services and making resources available to residents of Santa Cruz County without regard to ethnicity, color, creed, religion, age, gender, gender identity, sexual orientation, military status, marital status, political opinion, national origin, familial status, mental and physical disability, or source of income.

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